Employee Expense Management intelligent

Centralise expenses (receipts, invoices or mileage claims) so that employees and managers can manage them clearly and with all the necessary information.

Designed for businesses with staff who travel, purchase supplies, submit receipts or need to validate expenses by department, project or manager.

Recording of expenses using receipts, invoices, mileage or both.

Approval by department or line manager.

Statements, grounds for rejection, attachments and reports.

When expenses come in through too many channels

Small expenses also create an administrative burden when they arrive via email, WhatsApp, on paper or as loose photos. If there isn’t a clear workflow, checking amounts, validating receipts or working out what’s still outstanding takes up more time than necessary.

Scattered tickets: Receipts sent via various channels and difficult to find later on.

Mileage without context: Journeys recorded without any clear link to a person, date or reason.

Pending approvals: Expenditure that has not been approved because it is unclear who is responsible for reviewing it.

Rejections with little traceability: Applications rejected without a recorded reason or without sufficient information.

Manual reports: Month-end closings that rely on compiling files and checking loose sheets.

Unaccountable expenditure: It is difficult to know what expenditure each team, user or department has.

What you can manage with the expenses module

Gather the information needed to record, validate and view staff expenses without relying on emails, folders or separate documents.

Receipts and invoices

Please attach supporting documents so that each expense is accompanied by the relevant paperwork.

Mileage

Record journeys and check the associated amount where applicable.

Ticket recognition

Extract the information from the ticket so that all you have to do is check and validate it.

Validation

It allows managers or departments to review each expense before approving it.

Statements and payments

Check whether an expense is pending, approved, rejected or paid, and review the payment method.

Reports

Check expenditure by user, device, history or period whenever you need to.

This is how expense management could work in your company

In a demo, we’ll look at what types of expenses your team manages, who needs to approve them, and what information you’ll need to check afterwards.

Define expense categories, departments, authorised personnel and approval permissions.

It allows each person to record receipts, invoices or mileage, including all the necessary details.

Review, approve or reject each expense in accordance with the process defined by your company.

View historical data and reports by user, team, department or period.

Companies across a range of sectors rely on Nitvio to simplify their day-to-day operations.

Welcome to Happy Working!

Frequently Asked Questions

What types of expenses can be recorded?

You can work with receipts, invoices, mileage or expenses that combine several options, depending on the settings.

Can expenses be approved by the person in charge?

Yes. The module allows validation workflows to be organised by department or manager.

Can supporting documents be attached?

Yes. Each expense item can include attachments to make it easier to review.

Can I view statuses and historical records?

Yes. You can view expenditure by user, device, history, status or reason for rejection, where applicable.

Would you like to keep better track of your team’s expenses?

We’ll show you how to record receipts, invoices or mileage and validate each expense using attachments and status updates.